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UK Journalism Templates & Downloads

Free, copy-and-paste templates for UK journalists. FOI requests, pitch emails, invoices, late-payment letters, ethics checklists, and source verification — no signup required.

Interactive versions with auto-fill live at /tools.

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This page is a catalogue of all UK JournoHub templates, organised by category. Each card describes what the template covers and what’s included. The interactive, auto-fill versions of every template are available at /tools. This page gives you the full overview so you can find exactly what you need.

All templates are free to use and adapt. They are written for the UK legal and editorial framework — FOIA 2000, the Late Payment of Commercial Debts Act 1998, IPSO Editors’ Code, and NUJ guidance.

FOI Templates

Freedom of Information request templates for every public authority type. Based on FOIA 2000 for England, Wales, and Northern Ireland.

Visit FOI Hub →

Standard FOI Request

A general-purpose Freedom of Information Act 2000 request for any UK public authority. Covers the basics: what you want, the legal basis, and what format you prefer.

What’s included

  • Statutory reference to FOIA 2000
  • Clear description of information sought
  • Preferred format and delivery instructions
  • Confirmation of no reason required
  • Note of the 20 working day response deadline

NHS FOI Request

Tailored for NHS trusts, integrated care boards, and other NHS bodies. Includes common NHS data categories and guidance on what the NHS often discloses readily.

What’s included

  • NHS-specific authority address guidance
  • Reference to NHS Information Governance standards
  • Suggested categories: staffing, waiting times, contracts, spending
  • Notes on Section 40 (personal data) and Section 41 (confidentiality)

Police FOI Request

For requests to police forces in England and Wales. Covers forces' common Section 31 (law enforcement) exemption and how to handle refusals.

What’s included

  • Police-specific authority structure
  • Notes on Section 31 law enforcement exemption
  • Guidance on what forces routinely disclose
  • Template for challenging over-broad refusals

Council FOI Request

For local authority requests including district councils, county councils, combined authorities, and metropolitan boroughs. Covers planning, procurement, and spending data.

What’s included

  • Local government authority structure
  • Suggested categories: contracts, planning, expenses, salaries
  • Notes on Section 36 (prejudice to effective conduct of public affairs)
  • Environmental Information Regulations (EIR) alternative route

Internal Review Request

When a public authority refuses or partially refuses your FOI, you can request an internal review before escalating to the ICO. This template sets out your grounds for review.

What’s included

  • Reference to the original request and refusal
  • Grounds for challenging the exemption applied
  • Request to apply public interest test
  • Note of 20 working day internal review deadline
  • Warning of ICO escalation if unsatisfied

Freelance Business Templates

Pitch emails, invoices, late payment letters, and kill fee requests. Written for UK freelance journalists and aligned with NUJ guidance.

Visit Freelance Hub →

Pitch Email Template

A proven structure for pitching story ideas to editors at national newspapers, magazines, and digital outlets. Fills in automatically from your details.

What’s included

  • One-sentence hook and story summary
  • News peg and "why now" section
  • Sources already secured or planned
  • Suggested word count and format
  • Your clips and portfolio link
  • Turnaround and rights offer

Freelance Invoice Template

A compliant UK freelance journalism invoice. Generated by the Rate Calculator tool, it includes all required fields for VAT-registered and non-VAT-registered journalists.

What’s included

  • Your name, address, and tax reference
  • Publication name and invoice-to address
  • Article title, rights licensed, and word count
  • Agreed rate and currency
  • Payment terms and bank details
  • VAT field (zero-rated if applicable)

Late Payment Reminder

A firm but professional reminder for overdue invoices. References the Late Payment of Commercial Debts (Interest) Act 1998 and statutory interest entitlement.

What’s included

  • Invoice number, date, and amount outstanding
  • Number of days overdue
  • Statutory interest calculation (8% + BoE base rate)
  • Fixed compensation notice (£40–£100)
  • Final payment deadline with escalation warning

Kill Fee Request Letter

For use when a publication spikes your commissioned piece through no fault of your own. References NUJ guidelines and your original commission agreement.

What’s included

  • Reference to original commission and brief
  • Summary of work completed
  • Kill fee calculation (NUJ guidance: 50%–100% depending on stage)
  • Request for formal response within 14 days
  • Reference to contract or email chain confirming commission

Need to work out what to charge first?

The Freelance Rate Calculator helps you set rates based on experience, outlet type, and word count — and generates an invoice you can send directly.

Rate Calculator →

Editorial Standards Templates

Ethics checklists, right of reply letters, and correction notices. Based on IPSO Editors’ Code and NUJ Code of Conduct.

Visit Ethics Hub →

Ethics Decision Checklist

A structured pre-publication checklist covering accuracy, fairness, privacy, source protection, and harm avoidance. Based on the NUJ Code and IPSO Editors' Code.

What’s included

  • Accuracy: every fact double-sourced?
  • Fairness: right of reply given to subjects?
  • Privacy: intrusion justified by public interest?
  • Source protection: are confidential sources protected?
  • Harm: could publication cause disproportionate harm?
  • Children: are additional protections applied?
  • Data protection: GDPR/DPA compliance checked?

Right of Reply Request

A formal right-of-reply letter to send to the subject of a story before publication. Required under IPSO Clause 1 for significant factual allegations.

What’s included

  • Clear summary of the allegation being put to them
  • Specific questions requiring yes/no or factual responses
  • Reasonable deadline for response (24–72 hours)
  • Statement that a failure to respond will be noted in the article
  • Your contact details and publication affiliation

Correction Notice Template

A standard correction template for published errors. Follows IPSO guidance on due prominence and the requirement to distinguish corrections from apologies.

What’s included

  • Reference to original article (headline, date, URL)
  • Clear statement of the error
  • Accurate corrected version of the fact
  • Brief explanation if the error was material
  • Contact for further corrections

Verification Templates

Source verification and social media verification checklists that create an editorial record for your notes.

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Source Verification Checklist

A structured checklist for verifying human sources: identity, credibility, motivation, and corroboration. Creates an editorial record that protects against legal challenge.

What’s included

  • Source identity verification steps
  • Corroboration from a second independent source
  • Motivation check: does the source have an axe to grind?
  • Document and evidence authentication
  • Record of any promises made to the source (anonymity, copy approval)
  • Editor sign-off field

Social Media Verification Template

Step-by-step verification of social media posts, images, and accounts before publication. Follows the First Draft verification protocol adapted for UK newsrooms.

What’s included

  • Account history and creation date check
  • Reverse image search (Google Images, TinEye)
  • Geolocation and metadata check
  • Cross-reference with other sources
  • Screenshot with timestamp and URL
  • Verification notes for editorial record

Curated Template Packs

All tools and guides grouped by role and workflow — find everything you need in one place.

FOI Starter Pack

FOI

Deadline calculator, request builder, 15-template library, internal review, ICO complaint, and EIR selector.

Freelance Business Pack

Freelance

Rate calculator, pitch generator, invoice generator, late payment calculator and letter, kill fee calculator, and day rate quote builder.

Court Reporting Pack

Law

Contempt checker, reporting restrictions checklist, court reporting guide, and guides on contempt, youth courts, and family courts.

Media Law Risk Pack

Law

Defamation risk checklist, public interest test, right of reply generator, corrections generator, story risk register, and law guides.

Student Starter Pack

Careers

Journalism CV template, cover letter, portfolio guidance, pitch generator, ethics quiz, glossary, and NCTJ guide.

Investigative Reporter Pack

Investigations

Full FOI appeal chain, source protection checklist, story risk register, social media verification, and law guides on SLAPPs and production orders.

Digital Security Pack

Security

Source protection checklist, story risk register, social media verification, digital security guide, and law guides on surveillance and the Official Secrets Act.

Editor Standards Pack

Editorial

Corrections generator, right of reply generator, AI disclosure checklist, public interest test, ethics flowchart, and standards guides.

Pitching Pack

Freelance

Simple and advanced pitch generators, rate calculator, and guides on pitching editors, pitch tracking, editor relationships, and regional papers.

Corrections & Right of Reply Pack

Editorial

Corrections generator, right of reply generator, defamation risk checklist, and guides on right of reply law, corrections policy, and editorial transparency.

Freelance Contract Pack

Freelance

Standard commissioning contract, syndication side-letter, one-off engagement letter, and a red-flags checklist for reviewing contracts you receive.

GDPR SAR Response Pack

Law

Four letters for responding to Subject Access Requests: acknowledgement, Section 14 refusal, journalism-exemption claim, and partial disclosure with redactions.

Broadcast Interview Request Pack

Broadcast

Formal interview request letters for broadcast journalism: politician/official, pre-record, live studio, and Ofcom Code 7 right-of-reply — with compliance checklist.

Data Journalism Log Pack

Data

Data source log, cleaning and transformation log, methodology note for publication, and reproducibility checklist — with ONS Code of Practice references.

Editorial Governance & House Style Pack

Editorial

Editorial standards policy, IPSO/IMPRESS complaints procedure, conflicts-of-interest declaration, byline conventions, headline guidelines, and picture-credit policy.

PR & Comms Relations Pack

Freelance

Pitch decline, embargoed briefing request, off-the-record agreement, post-press-conference follow-up, and complaint about misleading PR.

International Correspondent Safety Pack

Safety

Pre-deployment risk assessment, next-of-kin contacts, daily check-in protocol, kidnap-and-ransom acknowledgement, and post-incident debrief.

Magazine Feature Writing Pack

Freelance

Feature pitch, interview transcript, fact-check sheet, photo brief, and deadline calendar for UK magazine journalists.

Photo Licensing & Usage Rights Pack

Law

Model release (editorial), property release, photo agency licence summary, kill-fee letter for photographers, and mediation letter for unpaid licence fees.

Social Media Policy Pack

Editorial

Newsroom social-media policy, personal disclosure, election-period rules, online harassment escalation, and off-platform takedown request.

Data Journalism Methodology Pack

Data

Methodology note, data source log, data cleaning log, reproducibility checklist, and ethics review aligned with ONS Code of Practice and ICO guidance.

Science & Health Reporting Pack

Editorial

Expert source vetting checklist, peer-review status check, embargo agreement, medical accuracy disclaimer, and Samaritans mental health sensitivity check.

Obituary Pack

Editorial

Pre-written obit skeleton, embargoed content protocol, family contact email, cause-of-death sensitivity check, and permission-to-name request.

Election Night Pack

Broadcast

Live-blog template, results-checking log, fact-check tracker, moderation policy, and exit poll embargo statement.

Court Day Pack

Law

Daily roving reporter brief, contempt-check form (CCA 1981 s.2), quote verification log, and restrictions-check checklist.

Freelance Pension Pack

Freelance

Pension contribution calculator (SIPP vs stakeholder), tax relief planner, SIPP vs personal pension comparison, and annual pension review checklist.

Kill Fee Dispute Pack

Freelance

Initial kill-fee claim letter, follow-up chase letter, formal complaint escalation, and small-claims MCOL letter template.

Employment Tribunal Reporting Pack

Law

Reporting restrictions checklist, anonymity guidance, discrimination-claim sensitivity guide, and embargo agreement template.

Parental Leave Return Pack

Freelance

Return-to-work negotiation letter, flexible working request under ERA 1996 s.80F, freelance client re-engagement email, and childcare-impact conversation script.

Radio to Podcast Transition Pack

Broadcast

Audio editing workflow checklist, distribution platform setup guide, RSS feed setup, sponsorship disclosure statement, and monetisation options table.

AI Use & Disclosure Pack

Editorial

AI-use disclosure footer, editorial AI policy statement, reader-facing AI note, synthetic-media label, and a newsroom AI-use log entry.

Diversity & Inclusion Audit Pack

Editorial

Source-diversity tracker, contributor pay-equity check, content representation audit, inclusive-language quick-reference, and accessibility spot-check.

Investigative Pitch-to-Lawyer Pack

Law

Pre-publication legal-review request, evidence log/schedule, right-of-reply letter, meanings-and-defences worksheet, and a risk-summary cover note.

Podcast Release & Consent Pack

Broadcast

Guest release and consent form, spoken recording-consent script, music/clip licensing checklist, remote-recording checklist, and an audio correction note.

First-Time Editor: First 100 Days Pack

Editorial

First-100-days plan, team one-to-one agenda, editorial standards statement starter, complaints-and-corrections process, and a commissioning brief.

Frequently Asked Questions

Common questions about UK journalism templates and how to use them.

Are these templates free to use?
Yes. All templates on UK JournoHub are free to use, adapt, and copy. No account or signup is required. You can access the interactive versions through the Tools page at ukjournohub.com/tools.
What is the legal basis for an FOI request in the UK?
Freedom of Information Act 2000 (FOIA) applies to public authorities in England, Wales, and Northern Ireland. The Freedom of Information (Scotland) Act 2002 (FOISA) covers Scottish public authorities. There is no requirement to state a reason for your request, and public authorities must respond within 20 working days.
Can I legally chase late payment as a freelance journalist?
Yes. Under the Late Payment of Commercial Debts (Interest) Act 1998, you are entitled to charge statutory interest of 8% above the Bank of England base rate on overdue invoices from businesses. You may also claim a fixed compensation of £40–£100 per invoice depending on the debt amount. Our Late Payment Reminder template references this Act.
What should a journalism pitch email include?
A strong pitch email should include: a one-sentence story summary that is immediately compelling, the angle and why it matters now, the target word count and format, key sources you have already spoken to, any exclusive access or evidence, your relevant clips and portfolio link, and your availability and turnaround time. Keep the whole email under 200 words.
What is a kill fee and when can I claim one?
A kill fee is a payment made to a journalist when a commissioned piece is not published through no fault of the journalist. Standard NUJ guidance recommends a kill fee of 50% of the agreed rate for a researched but unwritten piece, and the full rate if the piece has been written and delivered. Always include a kill fee clause in your freelance contracts.
What is a right of reply and when do I need to send one?
A right of reply gives the subject of a story the opportunity to comment before publication. It is required under IPSO Clause 1 when you are making a significant factual claim about an individual or organisation. Send a specific, factual summary of the allegation you intend to publish, with a reasonable deadline. Keep records of all correspondence.
How do I verify a social media account or image before using it in a story?
Our Social Media Verification template guides you through: checking account history and creation date, cross-referencing with other sources, reverse image searching (Google Images, TinEye), checking geolocation metadata where available, verifying the account against known profiles, and documenting your verification steps for editorial records.

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